• Receptionist - Administrative Assistant

    Job Locations US-VA-Tysons Corner
    # of Openings
    1
    Category
    Administrative
    Agency/Project
    HQ - OBXtek
    Job ID
    2018-2587
  • Overview

    OBXtek Inc. is an established award-winning business providing information technology and professional management services to the federal government. OBXtek is a leader in its field and is committed to identifying, developing, and delivering innovative, mission-focused technical and logistical solutions to over 15 civilian and military partners in the Federal Government.

     

    As a prime contractor for 93% of our current work, we possess a robust corporate infrastructure that provides management oversight and support for all our programs. OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO to create processes that leverage best practices and result in novel, successful solutions.

    Responsibilities

    OBXtek is currently staffing for an entry level position for a Receptionist - Administrative Assistant at our headquarters office in Tysons Corner, VA. The duties will include the following:

     

    Receive Visitors

    • Greet visitors appropriately
    • Maintain visitor register and issue visitor passes
    • Offer refreshments to visitors
    • Contact person expecting the visitor and if needed, escort the visitor
    • Ensure back up when absent from reception desk

    Answer Phone Calls

    • Answer and address incoming phone calls in a timely and polite manner
    • Deal with queries and provide correct information
    • Forward calls to appropriate person

    Manage Mail

    • Sort and distribute incoming mail
    • Prepare outgoing mail for pick-up or courier

    Clerical

    • Photocopy and collate documents
    • Fax and file documents
    • Monitor, control and order office supplies

    Organize Meetings

    • Set up meeting room and organize catering for meetings

    HR Support

    • Assist with event planning and execution
    • Assist with mailing out new hire packages
    • Order business cards, name plates, and other new hire SWAG
    • Provide clerical support for HR (i.e. gift cards, certificates, inventory SWAG)

    Administrative Support

    • Prepare correspondence and documents and update databases or reports
    • Prepare and maintain spreadsheets and reports
    • Organize mailings
    • Schedule and follow up on appointments
    • Provide administative assistance for department managers and executives 

    Reception Area, Conference Room, and Kitchen Maintenance

    • Keep reception area and conference rooms clean and neat
    • Maintain and organize reading material in Reception Area
    • Keep pens and water in the Conference Rooms
    • Organize and keep Kitchen neat and stocked

    Qualifications

     

    Education/Experience:

    • Bachelor degree required or 5 years of full administrative experience in administrative duties.
    • Strong writing and verbal communications skills. 
    • Experience with using Microsoft Office suite.

     

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