• Junior Program Officer

    Job Locations US-District Of Columbia-Washington, DC
    # of Openings
    1
    Category
    Administrative
    Agency/Project
    Dept. of State
    Job ID
    2018-2712
  • Overview

    The Office of Academic Exchanges of the Office of Academic Programs has a need for a Junior Program Officer.  The Office, consisting of six regional Branches (Western Hemisphere, East Asia and Pacific, North Africa/Middle East, South and Central Asia, Africa, and Europe) and one functional Branch (U.S. Studies) oversees the Fulbright Program, one of ECA's major exchange programs.

     

    The purpose of this position is to assist the Office Director and staff in coordination and implementation of a wide variety of projects, assisting in the planning and implementation of orientations and other enrichment activities, conducting research, performing statistical analysis, drafting reports, proposals, and other communications, providing administrative support, and helping to ensure the effective and efficient operation of academic exchange programs.

    Responsibilities

    Perform a wide variety of duties necessary to assist planning and implementing exchange programs (including programs related to alumni of ECA and/or IIP exchange programs) in coordination with regional bureaus, other bureau offices, program agencies, and posts. Perform relevant administrative planning and implementation for task/project completion and provide support for major organizational analysis, design and implementation projects. Maintain a close and highly responsive relationship with the office's day-to-day activities. Confirm and prioritize project plans and deliverables as agreed upon between the staff contractor and ECA COR and Office/Division supervisor (or Office Director or Deputy Director). Provide data analysis, record keeping, research and other duties as may be required.

     

    Work directly with the Office Director and staff to support the exchange of students and scholars on all programs managed by the office.  This may include work with the Student Exchange Visitor Information System (SEVIS) and coordination of J-visa 212(e) waiver requests addressed to ECA/A/E, as well as work in and with several office systems, such as the FFSB Transmittal system and/or AEIS data management system.  Assist Program Officers and staff as needed with other tasks (i.e. validation of exchange visitor records, increase number of DS-2019s, etc.)

     

    Work directly with the Office Director and other staff in gathering, organizing, recording and tabulating data on the projects and programs conducted through the Office of Academic Exchanges; research and respond to public inquiries and assist in compiling statistics and reports on Academic Exchange programs.

     

    Assist in the preparation of requests for proposals/solicitations for Bureau grants; organize grant packages; conduct analyses of cooperating agency budgets and program proposals. Communicate with J. William Fulbright Foreign Scholarships Board.

     

    Draft, format, and produce correspondence and reports, including factsheets and other informational tools, based on exchange and budgetary data. Maintain files and information systems.

     

    Serve as Program Coordinator for the office and branches as needed. Support the office and branches on special programs and projects, as assigned.

     

     

    Qualifications

    • Ability to interact with all nationalities in a culturally sensitive manner.
    • Strong interpersonal skills in maintaining effective liaison with other State Department offices, Fulbright Commission and Embassy colleagues, program partners and other entities involved in academic exchange programs.
    • Skill and experience in fundamental fiscal accounting and budget principles.
    • Knowledge of policies and program goals of exchange programs.
    • Ability to learn and work with database applications.
    • Demonstrated skills or knowledge of global internet access and research capabilities.
    • Demonstrated skills in program administration, operating procedures, oversight and monitoring.
    • Facility with standard software, including the complete Microsoft Office Suite (Word, Excel, Access, PowerPoint, SharePoint), and an ability to learn and work with other software, as well as database applications.
    • Strong, timely and precise organizational skills and multi-tasking abilities.
    • Strong critical and creative thinking and analytical skills.
    • Strong written and oral communication skills.
    • Strong ability to work independently, with minimal supervision, and multi-task in a high volume, fast-pace work environment.
    • Strong ability to also have a flexible, team-oriented approach to work.
    • Exposure to international educational and cultural exchanges, or other types of international programming or activities.
    • Exposure to U.S. foreign affairs agencies and/or international organizations.
    • Ability to obtain and maintain a security clearance at the SECRET
    • Foreign language skills are preferred but not required.
    • A Bachelor's Degree is required for this position.

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