The Office of Academic Exchanges of the Office of Academic Programs has a need for a Junior Program Officer. The Office, consisting of six regional Branches (Western Hemisphere, East Asia and Pacific, North Africa/Middle East, South and Central Asia, Africa, and Europe) and one functional Branch (U.S. Studies) oversees the Fulbright Program, one of ECA's major exchange programs.
The purpose of this position is to assist the Office Director and staff in coordination and implementation of a wide variety of projects, assisting in the planning and implementation of orientations and other enrichment activities, conducting research, performing statistical analysis, drafting reports, proposals, and other communications, providing administrative support, and helping to ensure the effective and efficient operation of academic exchange programs.
Perform a wide variety of duties necessary to assist planning and implementing exchange programs (including programs related to alumni of ECA and/or IIP exchange programs) in coordination with regional bureaus, other bureau offices, program agencies, and posts. Perform relevant administrative planning and implementation for task/project completion and provide support for major organizational analysis, design and implementation projects. Maintain a close and highly responsive relationship with the office's day-to-day activities. Confirm and prioritize project plans and deliverables as agreed upon between the staff contractor and ECA COR and Office/Division supervisor (or Office Director or Deputy Director). Provide data analysis, record keeping, research and other duties as may be required.
Work directly with the Office Director and staff to support the exchange of students and scholars on all programs managed by the office. This may include work with the Student Exchange Visitor Information System (SEVIS) and coordination of J-visa 212(e) waiver requests addressed to ECA/A/E, as well as work in and with several office systems, such as the FFSB Transmittal system and/or AEIS data management system. Assist Program Officers and staff as needed with other tasks (i.e. validation of exchange visitor records, increase number of DS-2019s, etc.)
Work directly with the Office Director and other staff in gathering, organizing, recording and tabulating data on the projects and programs conducted through the Office of Academic Exchanges; research and respond to public inquiries and assist in compiling statistics and reports on Academic Exchange programs.
Assist in the preparation of requests for proposals/solicitations for Bureau grants; organize grant packages; conduct analyses of cooperating agency budgets and program proposals. Communicate with J. William Fulbright Foreign Scholarships Board.
Draft, format, and produce correspondence and reports, including factsheets and other informational tools, based on exchange and budgetary data. Maintain files and information systems.
Serve as Program Coordinator for the office and branches as needed. Support the office and branches on special programs and projects, as assigned.