• Project Management Support Administrative Assistant

    Job Locations US-GA-Albany
    # of Openings
    1
    Category
    Administrative
    Agency/Project
    USMC
    Job ID
    2018-2727
  • Overview

    OBXtek Inc. is an established award-winning business providing information technology and professional management services to the federal government. OBXtek is a leader in its field and is committed to identifying, developing, and delivering innovative, mission-focused technical and logistical solutions to over 15 civilian and military partners in the Federal Government.

     

    As a prime contractor for 93% of our current work, we possess a robust corporate infrastructure that provides management oversight and support for all our programs. OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO to create processes that leverage best practices and result in novel, successful solutions. MARCORLOGCOM (Albany, GA) mission is to provide worldwide, integrated logistics/supply chain and distribution management; depot level maintenance management; and strategic pre-positioning capability in support of the operating forces and other supported units to maximize their readiness and sustainability and to support enterprise and program-level Total Life Cycle Management.

     

    MARCORLOGCOM is assigned as the Marine Corps Ground Equipment Inventory Manager, serves as the Service-level Inventory Control Point (ICP), and organic Primary/Secondary Inventory Control Activity (PICA/SICA), Depot Maintenance Activity (DMA) and Remote Storage Activity (RSA) for ground weapon systems and associated collateral material. 

     

    The four primary focus areas are:

    FA-1) Financial Operations Audit Readiness. The validation and/or improvement of MARCORLOGCOM General Fund (GF) and Working Capital Fund (WCF) financial operations, processes, and internal controls for financial accountability and Schedule of Budgetary Activity (SBA), Statement of Budgetary Resources (SBR), select WCF Existence and Completeness (E&C), and Full Financial Statements audit readiness, as applicable.

    FA-2) Information Systems Operations Audit Readiness. The validation and/or improvement of Financial and Financial Feeder information system operations, processes and internal controls for information systems accountability and Information Systems Controls.

    FA-3) Business Process Management and Policy and Procedure Improvement. The conduct of defining and designing End to End Business Process Framework and Architecture focusing primarily on but not limited to six end to end business process and supporting information systems (Acquire-to-Retire, Plan-to-Stock, Budget-to-Report, Hire-to-Retire, Order-to-Cash, Procure-to-Pay). Maintain and develop as needed current relevant LOGCOM Policy and Library.

     

    FA-4) Causative Research in Support of Physical Inventory & Related Property. The conduct of physical inventory control procedures for records reconciliation of Accountable Property System of Record (APSR) variances; research to maintain accurate accountability, auditability, and reporting of Marine Corps property; and quality control to identify process errors and improve reconciliation and research procedures, and internal controls for baseline materiel accountability and mission critical assets E&C audit readiness.

    Responsibilities

    OBXtek is currently staffing for a Project Management Support Administrative Assistant to support a project at the Marine Corps Logistics Command (MARCORLOGCOM) in Albany, GA.  The candidate shall have the competence and capability to use a thorough understanding of the MARCORLOGCOM, its programs, policies, and its relationship(s) to the executive structure within the U.S. Marine Corps to provide coordinated and comprehensive support.  In this role, a variety of clerical, administrative, and program support duties will be performed based on the needs of MARCORLOGCOM to include the following tasks

     

    1.  Provide clerical assistance to office management or staff as directed to include typing a variety of documents (correspondence, reports, letters, etc.).

    2.  Receive incoming correspondence, reports, and action documents while maintaining files and archives. procure supplies, setup meetings, maintain electronic calendar

    3.  Control incoming correspondence, reports, and action documents that flow through the office while ensuring timely handling of sensitive materials.

    4.  Plan, coordinate, and schedule meetings and conferences to include the reservation/setting up of the conference room with appropriate, audio visual equipment, tables, chairs, and etc.

    5.  Maintain and electronic calendar for office management as directed.

    6.  Perform office filing, retrieving, disposal, and record keeping duties.

    7.  Respond to non-technical requests for information regarding office functions, status of reports, duty status of office personnel, or other information available from files.

    8.  Collect, assemble, and compile data for recurring, special, and ad-hoc reports

    9.  Receive and direct incoming phone calls, inquiries, and visitors.

    10.Provide other direct support to the administrative aspects of work as directed.

    Qualifications

    1.  Two years of specialized experience (administrative or clerical) that demonstrates the knowledge, skills, and abilities to perform and to coordinate the above responsibilities and duties.

     

         a.  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

         b.  Substitution of education for specialized experience (administrative or clerical).

     

               (1)  Completion of 2 academic years of education in an accredited college or university will satisfy the requirement two years of specialized experience.

               (2)  Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

     

    2.  Experience supporting a federal Government entity in the relevant functional area.

    3.  Secret Clearance or ability to obtain one.

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