Administration Specialist - Kuwait

OBXtek is staffing for a contingent Administrative Specialist to work the GLASS augmentation program supporting the Army Sustainment Command. This project supports the Global Logistic and Support Services (GLASS) augmentation program for the Army Sustainment Command (ASC), its subordinate commands and Army Contracting Command – Rock Island (ACC-RI). This position is contigent upon contract award.

GLASS provides essential Advisory and Assistance Services (A&AS) to support the Army’s Materiel Enterprise and supporting programs and staff support functions.  GLASS is a multiple year, multi-faceted, global program with a heavy focus on logistics, concepts, processes, and operational and technical support.

The general tasks for this position will be to:

• Provide advice, assistance, and training to all AIM personnel regarding records management, transfer, retrieval, and conversion to electronic files (e-files).
• Reviews, coordinates, and distributes AIM’s official publications.
• Serve as the primary point of contact for timekeeping functions and Defense Travel System (DTS).
• Coordinates conference rooms, performs mail distribution functions, and performs other administrative functions as required.
• Assist with performing Information Assurance Security Officer (IASO) duties and similar functions; this includes requesting access to various computer systems/programs for directorate personnel, ensuring users have appropriate clearances and need-to-know, and reporting any attempts to gain unauthorized access or suspected system defects to the Information Assurance Manager (IAM) immediately. Performs classified container (Safe) administrative custodian duties; coordinates preparation for all security program inspections or reviews.
• Assists hand receipt holders in maintaining accountability of nonexpendable property.
• Prepares and coordinates requests for issue and turn-in.
• Processes procurement needs for program office, and supplies, equipment, and services through installation/local supply store.
• Requests and coordinates telephone/local area network (LAN) line trouble tickets and work orders.
• Requests and coordinates facility trouble tickets and work orders.
• Coordinates, moves and/or reconfigurations based on direction.
• Receive, sort, review, and deliver mail and distribution materials for the office personnel.
• Assist with maintaining key accountability or facility access rosters.
• Record and prepare meeting notes and action items.
• Providing assistance with preparation of briefings (to include SES) level) and special studies.
• Maintain office leave and TDY calendar, personnel roster, and accountability rosters.
• Assist with the management and inventory of classified material containers, assisting with receipt, inventory, accountability, and destruction of classified items, and maintaining and safeguarding the Secret Internet Protocol Router Network (SIPRNet) Room in accordance with Army Regulation (AR) 380-5 and internal policies and procedures

Ability to obtain and maintain a Secret security clearance.

Experience:

• Minimum of four years of experience performing, monitoring, and coordinating support services functions such as, communications, correspondence, directives, files and records, forms, graphics, physical security, and reports, and a minimum of two years of experience performing, monitoring, and coordinating support services functions within the DoD.
• Advanced knowledge of computer e-files and records maintenance, transfer, retrieval, and conversion to electronic files (e-files) sufficient to train other employees.
• Secret Internet Protocol Router Network (SIPRNet) Room in accordance with Army Regulation (AR) 380-5.
• Basic knowledge of DTS, hand receipt system, skill in writing sufficiently to compose and prepare responses for the Government's approval/signature.

Education/Certifications:

• None Specified.

COVID Policy: Prospective and/or new employees will be required to adhere with OBXtek’s vaccination policy. Full vaccination will be required and verified before the start of employment unless an accommodation request is approved.  Employees working onsite at a customer location must comply with customer vaccination requirements which may include any or all the following: social distancing, masks, mandatory statements regarding one's vaccination status and mandatory testing.

Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education.

We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.

As a prime contractor for 93% of our current work, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.

OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.